Office Manager / Receptionist

Full-time

San Francisco, CA

Introduction

Our client is a growing real estate development and management company with a focus in San Francisco residential rental properties. We’re looking for a goal-oriented individual who can prioritize effectively and provide high-level administrative support to all divisions of the firm. The position is required to convey an image of professionalism, efficiency, and competence as a highly visible member of our clients team.

responsibilities

  •  Record received rents and paid expenses into QuickBooks and worksheets for a selected business entities. 

  • Pay utility & monthly bills online as they come due.  

  • Print checks from QuickBooks as instructed.  

  • Putting together reimbursements and expense sheets for exmployees

  • Reconciling multiple credit cards on a monthly basis

  • Collecting receipts from vendors, partners, and other employees

  • Scan invoices and other important documents as they come. Digitally and manually file in Dropbox and file cabinet.

  • Read tenant's lease to cross check if we have collected the correct rent amount, paying specific attention to rent increases, and other charges.

requirements

  • The person must have a basic working knowledge of accounting: knowing debits and credits and their normal balances; knowing whether an account should be a P&L item or a balance sheet item.

  • Having experience with QuickBooks will be helpful, but not necessary.  We can train.

  • The person must have hands-on knowledge of Microsoft Excel: creating tables by using formulas, setting up filters, performing multiple-level sorting. 

  • Having experience with Google Sheets is a plus.